AP recovery reviews for vendor overbilling
Upload invoices, AP exports, contracts, rate sheets, POs, and vendor statements. InvoiceAudit.com reviews them for duplicate payments, pricing errors, missing credits, and contract mismatches — then helps turn validated findings into vendor claims.
PDFs, spreadsheets, exports, contracts, and ZIPs welcome. No recovery, no fee.
| Vendor | Issue | Amount | Next action |
|---|---|---|---|
| Freight vendor | Duplicate payment | $8,420 | Approve outreach |
| Facilities vendor | Rate mismatch | $14,280 | Verify rate sheet |
| Telecom vendor | Missing credit | $3,870 | Track vendor response |
Invoice #INV-10492 appears paid twice.
Contract rate: $42.00/unit | Billed rate: $48.50/unitCredit memo referenced but not applied.
The problem
Most companies do not overpay vendors because they lack discipline. They overpay because invoice review is split across PDFs, spreadsheets, contracts, POs, statements, rate sheets, and vendor emails. By the time an error is visible, the payment has usually already gone out.
A vendor rate changes, a contract term gets missed, or an old price schedule keeps getting billed after a new agreement is signed.
Credits are promised, referenced, or partially issued — but never fully applied against the account.
The same invoice can appear under different numbers, dates, entities, locations, or vendor naming variations.
The team is measured on keeping payments moving, not manually reconstructing years of invoices, contracts, statements, and line items.
The product
InvoiceAudit.com reviews AP history around the work a recovery analyst has to do: match vendors, compare invoices against contracts, reconcile statements, and assemble evidence for recovery.
Upload invoices, AP exports, contracts, POs, rate sheets, statements, and ZIPs. Records are organized by vendor, entity, date, and claim relevance.
Review duplicate payments, rate mismatches, missing credits, statement discrepancies, incorrect fees, and other vendor billing problems.
Each finding is tied back to source documents, invoice lines, contract terms, payment records, and a plain-English explanation.
Validated claims can move into approval, outreach, vendor response tracking, settlement, recovery, or escalation.
What we find
InvoiceAudit.com separates findings by recovery readiness: claim-ready overcharges, issues that need validation, and savings leads for future vendor negotiations.
Duplicate invoice or payment candidates across vendor names, entities, account numbers, dates, and payment references.
Invoices that do not match agreed pricing, rate sheets, volume tiers, renewal terms, or negotiated discounts.
Credits referenced in emails, statements, invoices, or vendor communications that were not applied correctly.
Fees, surcharges, fuel charges, service charges, late fees, and pass-through costs that need contract or approval review.
Vendor statements that do not match invoices, payments, credits, or account balances after reconciliation.
Recurring charges compared with customer-provided contracts, prior-period spend, and reference pricing when available; these are leads, not recovery claims.
How it works
Send PDFs, spreadsheets, accounting exports, contracts, POs, rate sheets, vendor statements, or a ZIP of everything.
InvoiceAudit.com groups records by vendor, entity, location, date, invoice, payment, contract, and statement relationship.
Duplicate payments, rate mismatches, missing credits, and fee issues are tied back to the documents that support each finding.
Each claim includes source documents, amount, issue type, explanation, review level, and recommended next action.
Approved claims can move into vendor outreach, response tracking, settlement, escalation, or closure.
See what was found, what was approved, what was disputed, what was recovered, and what still needs action.
Recovery dashboard
Each queue row carries the vendor, issue, amount, review level, status, and the action needed before recovery work moves forward.
| Vendor | Claim type | Amount | Review level | Status | Next action |
|---|---|---|---|---|---|
| Freight vendor | Duplicate payment | $8,420.00 | Ready | Evidence ready | |
| Facilities vendor | Contract rate mismatch | $14,280.50 | Needs review | Awaiting review | |
| Telecom vendor | Missing credit | $3,870.00 | Ready | Outreach sent | |
| Logistics vendor | Incorrect surcharge | $22,600.00 | Needs review | Under review |
The same invoice amount and service period appear in two payment batches with different payment references. The latest vendor statement shows no matching credit, refund, or offset.
Evidence-first recovery
Each validated finding explains what happened, where the discrepancy appears, which documents support it, and what action comes next.
Security and controls
The public process is intentionally conservative: exported files first, no automatic vendor outreach, claim-level evidence, and written security or retention terms when a customer requires them.
The first review can start from AP exports, invoices, statements, contracts, rate sheets, and ZIPs; ERP credentials are not required.
Customer approval is required before any vendor contact, claim submission, or recovery outreach.
Each claim keeps source documents, discrepancy reasoning, approval status, outreach notes, and recovery outcome in one record.
If your company needs an NDA, DPA, retention schedule, or questionnaire response, book a review before sending AP records.
Pricing
Start with a free recovery scan. If you approve recovery work, the agreement defines the success fee, what counts as recovered value, and how refunds, credits, offsets, or vendor-confirmed balance reductions are handled.
Savings opportunities and recoverable claims are tracked separately, so finance teams can see what can be pursued now and what belongs in future vendor negotiations.
Upload invoices, exports, contracts, statements, and rate sheets. InvoiceAudit.com organizes the files, reviews them for vendor overbilling, and shows which issues are ready for approval, vendor outreach, or more validation.
No recovery, no fee. PDFs, exports, contracts, and ZIPs welcome.