How It Works
From AP files to recovery-ready claims.
The scan starts with exported records, not a forced accounting-system integration. InvoiceAudit.com lines up invoices, payments, contracts, statements, POs, and rate sheets so each finding can be reviewed before anyone contacts a vendor.
- Upload files you already have: PDFs, spreadsheets, payment reports, contracts, statements, rate sheets, and ZIPs.
- Records are grouped by vendor, entity, location, invoice, payment, contract, statement, and service-period relationship.
- Only customer-approved claims move into vendor outreach, response tracking, settlement, recovery, or closure.
What happens after upload
- We inventory the files and flag missing context, such as absent contracts or statements for high-spend vendors.
- The scan normalizes vendor names, account numbers, invoice references, dates, amounts, service periods, and payment batches.
- Findings are sorted into duplicate payment candidates, contract or rate variances, missing credits, statement mismatches, incorrect fees, and savings leads.
- Your team reviews the evidence, approves next steps, and decides which vendors can be contacted.
What the review queue shows
- Issue type, amount, vendor, affected entity or location, source records, review level, owner, status, and recommended next action.
- Whether the finding appears claim-ready, needs more validation, or belongs in a future pricing discussion rather than a recovery claim.
- A running trail of approval, outreach, vendor response, dispute notes, credit, refund, offset, or closure.
No vendor outreach begins from a scan alone. A customer reviewer approves the claim and outreach path first.
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